500 guests, 800 frames: an incentive trip gift at The Apurva Kempinski Bali
In April 2026, a global software company brought 500 of its people to The Apurva Kempinski Bali for its incentive trip. The gift: a pair of Maison Mata sunglasses for every guest, chosen from more than 800 frames.
A gift for 500 very different people
Five hundred guests bring different tastes: discreet or bold, familiar shapes or something to try on holiday. We brought more than 800 frames in varied shapes and colours, so the gift began with a choice rather than a single model handed to everyone. Our team was there to help guests compare and have their pair fitted.
Inside the ballroom
Chandeliers, Balinese decorations and a long Maison Mata display. Guests browsing, trying on and getting their pair fitted.
A ballroom, dressed for Bali
The event took place in the resort's ballroom, under chandeliers and Balinese decorations. We built the display along long tables, with wooden trays, fresh flowers and frames at different heights, so the whole collection could be seen at a glance.
Keep the choice enjoyable, from the first guests to the last.
Choosing, fitting, leaving
At this size, the choice only stays pleasant if the selection is wide and the space is open. The display was laid out so guests could browse from several sides at once, and our team worked along the tables to guide and to fit. Each guest had their frame adjusted by our opticians before leaving with their pair in its case and a Maison Mata bag.
And with personalised packaging?
For this incentive, the pairs left in our standard Maison Mata packaging. For other groups we print the microfiber cloths with the event design and co-brand the paper bags with the company logo, produced in Bali in about a month. It is an option we recommend when the trip has its own name or theme.
How it works, in four steps
- We set up the displayOur team arrives before your guests and builds a full eyewear boutique on site, styled to the venue.
- Guests choose freelyWe prepare varied shapes and colours, with quantities agreed according to the size and format of your event.
- We fit every pairOur team checks the temples, bridge and position of the frame, then makes suitable adjustments for the guest.
- They leave with a giftEach pair goes home in its case, with a cloth and a paper bag that can carry your logo, event name and dates.
Planning a corporate event, an incentive trip or a wedding in Bali?
Discover the gift experienceYour questions
Can you handle groups of several hundred guests?
Yes. For 500 guests we brought more than 800 frames, with enough team members and opticians to keep the flow moving.
Do you work in hotel ballrooms?
Yes, as well as lawns, beach clubs and villas. The display adapts to the space.
How do you prepare the selection for a large group?
We plan the shapes, colours and quantities around the group. At this event, we brought more than 800 frames for 500 guests.
Can the packaging carry our company logo?
Yes, on the cloths, paper bags and cases. It was not used for this trip, but it is available for any event with about a month of lead time.
Is this a good gift for an incentive trip?
Guests choose their own sunglasses and receive fitting advice on site: a gift experience that can become part of the trip.